Onboarding vs Preboarding: Different Ways to Welcome a New Tech Employee

March 5, 2024

As you celebrate securing a promising candidate, the journey doesn’t conclude there – it’s just the beginning of integrating a valuable new team member. 

While the perks of onboarding and preboarding have their own set of support from various organizations, several tech giants have recognized the importance of preboarding programs. Welcoming your new hires on day one with loads of tasks may not be the ideal way to ensure a seamless and positive start to their journey with the company. 

Immerse your hires in your company’s culture, vision, and operational rhythm, but before that, explore the nuances of preboarding and onboarding to opt for the right approach. 

Preboarding vs. Onboarding: Key Considerations

Remember that the prime differentiating point between preboarding vs onboarding is the sequence. Preboarding precedes the onboarding process. This is not a one-day event; it’s a well-designed process that unfolds over several months.

Preboarding 

Preboarding, or pre-onboarding, is the procedure followed by the company during the time period from issuing the offer letter to the first day at the company. Usually, it encompasses training the employees for the role-specific skills and capabilities while also acquainting them with the company’s goals and objectives. Preboarding also includes paperwork completion, providing initial resources, and other similar aspects. 

Onboarding 

Onboarding, on the other hand, refers to the introduction of an employee to the organization where they are hired. It also includes the employee’s enlightenment about their role, the expectations from them, in-person paperwork, and similar aspects. It is often communicated via the onboarding meeting. 

Aspect

Preboarding

Onboarding

Timing

Before the official start date of the employee

Usually starts on the first day and extends into the initial weeks 

Purpose

Introduces company culture, policies, and expectations before the start date

Integrates the employee into their role, team, and organizational culture

Duration

Typically spans the period between the job offer acceptance and the official start date

Continues for the first few weeks or months of employment

Activities

– Welcome emails and communications

– Provision of relevant information and pre-joining learning

-Hands-on learning in a simulating environment for sustained engagement

– Orientation sessions

– Job training

– Introductions to team members and key stakeholders

Focus

Establishes a foundation, reduces anxiety, and prepares the new hire for their role

Assimilates the employee into the organizational culture and structure

Benefits

Reduces uncertainty, enhances the new hire’s confidence, and sets the stage for a positive onboarding experience

Faster time to productivity, increased retention, and higher employee satisfaction

 

Why is Preboarding Gaining Popularity?

The question of the worthiness of investment often arises. Are there any challenges associated with the lack of preboarding? Let us learn them all through the importance of preboarding. 

Enrich Their Learning & Skills

  • Campus hires get access to an LMS, which initially provides generic skills training. As they progress, they can learn role-specific skills. This preboarding approach helps them prepare before joining, minimizing time on the bench and reducing induction costs. 
  • By being role-ready from day one, new hires are motivated and can hit the ground running, delivering value sooner. Their time on the bench is minimized, and induction cost is lowered since they are role-ready.
  • Employers can also bring the employee on live projects as soon as the employees are ready with their training process.

Effective Learning Journey 

  • Following the self-paced learning procedure for educating the candidates allows them the freedom to learn and experiment.
  • Learner engagement and retention are seen to improve with preboarding and self-paced learning processes.
  • Familiarity with basic requirements and hands-on practice enhances employee confidence. They are better aligned to the skills required for their job role.

Increased Efficiency

  • It allows companies to hire fresh college graduates without worrying about their lack of corporate experience and adaptability 
  • It helps learners to align with the expectations of the job role in terms of skills needed and allied proficiency.
  • Preboarding allows for identifying the candidate’s progress, their dedication to learning and eagerness to take up the role. 
  • The preboarding process with self-paced learning can be customized to the role and candidate-specific requirements 

How to Effectively Utilize the Preboarding Time of Employees? 

While interaction sessions with new colleagues are essential, the learning process has room for a smarter approach. The traditional structured learning method at organizations can change for good with self-paced learning processes. Rather than relying solely on in-person training, self-paced learning allows employees to acquire knowledge and skills at their own pace, fostering a more efficient and personalized experience.

With Techademy, your organization’s preboarding process becomes exceptionally customized. Here’s how: 

Expert Insight 

At Techademy, our team holds none but experts. So, coming into action right from the beginning, the team ensures the implementation of perfectly curated learning programs. The procedures are derived in alignment with the organization’s objectives and goals. Further, they also consider the role and diverse team-based requirements. The best practices are embraced to ensure the ideal learning outcomes.

It helps save the time of both employees and employers. With a customized plan, the employers get clear insights into what to expect from the employees from the specific training they are offering. The candidates work only to learn the concepts and skills relevant to their designation and role. They can also focus on the hands-on experience of what actually needs to be delivered rather than generic aspects of any technology. 

Customization 

Customization is the key factor in distinguishing the preboarding process of the company from others. The skills required for quick deployment, the urgency to have the employees on board depending on the post and requirement, and multiple other aspects define the length of preboarding. The budget of the employer and the requirement of role-specific outcomes within the specific time limit also add to the necessity of customization in the preboarding process. 

Techademy keeps all sorts of limitations under consideration. The preboarding process with the self-paced learning module is designed to deliver quality based on the time, budget, and outcome requirements. It ensures utilizing the maximum opportunity available from the allowed length of the preboarding period. 

Environment to Practice 

The importance of practice can never be undermined. It is the most important element in making the candidate job-ready and serves the purpose of the entire preboarding process. To effectively utilize candidates’ time during the learning process without making them feel overwhelmed and bored, Techademy offers a secure and customized environment that mirrors the production environment. It helps the candidates learn by doing, thereby enabling them to perform effectively. They can also learn from their mistakes and better themselves. 

Streamline Your Welcome Process With Techademy

Techademy, the leading one in their industry of expertise, has worked with more than 100 Fortune 500 companies. Our solutions expand to cover a wide number of problems faced by organizations. 

Through our cutting-edge platforms, including Techademy Virtutor, Yaksha, MakeMyLabs, and LXP, we offer seamless pre-joining and onboarding learning experiences. Our Learning Before Joining comes forth as a customized approach specific to the job role and company, featuring:

  • An integrated solution, eradicating all learning gaps in virtual learning with a 360-degree experience 
  • Reduced time to deployment
  • Setting up a culture of continuous learning and post-deployment support
  • Getting the new generation used to remote working culture as well

Thus, we expand the companies’ horizons, helping them hire new talents without the limitation of questioning their adaptability and learning of the company’s culture, role-based requirements, and organizational objectives. Interested in checking out the demo? Get in touch now!

About The Author

About Techademy

The accelerated pace at which businesses are rushing toward digitization has primarily established that digital skills are an enabler. It has also established the ever-changing nature of digital skills, and created a need for continuous digital upskilling and reskilling to protect the workforce from becoming obsolete.

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